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Nebula for dental practices
We run your Google profile, reviews, ads and website, then follow every new-patient call to a booked visit. Our software reads Dentrix, Open Dental or Eaglesoft under a signed Business Associate Agreement, so you see cost per new patient while patient data stays out of ad platforms.
12 new-patient calls reached voicemail at lunch last week. CallRail shows 8 of them got no callback.
We count a new patient only when the visit is booked in your practice management system. Patient details never leave it for an ad platform.
What you get
New patients, fuller hygiene time, more high-value cases and a front desk that stays focused on patients.
We bring in new patients from the neighborhoods you serve. Each one counts only when they book in your practice management system, so you see real visits on the schedule.
Overdue recall patients are the fastest visits to book. We find them in your schedule and send reminders through the tools you already use, such as Weave or NexHealth.
High-value treatments get their own ads and pages. We follow each case from first call to accepted treatment plan, so budget goes to the cases that start.
Your front desk already has a full day. We run the marketing, ask you to approve each change, and walk you through the results in plain English once a month.
Problems we fix
Each problem below has a clear fix. We measure every fix in booked visits.
of US dentists reported insufficient patient volume in the fourth quarter of 2025
Many offices have more open hours than they did a few years ago. New-patient numbers slow and the hygiene schedule shows gaps. Many offices also cannot see which ad or listing booked the patients who did call.
Source: American Dental Association, ADA News, 2026 (opens in a new tab)
dentists said they plan to drop some dental insurance networks in 2026
Dropping a PPO network or moving to fee-for-service changes your patient mix. If your website and ads still speak to the old mix, new-patient numbers dip while you pay for the same marketing.
Source: American Dental Association, ADA News, 2026 (opens in a new tab)
New patients call at lunch, after hours and while your front desk checks people in. A missed call with no callback is a patient who may book with the next office on the map.
How we help
One team runs every step, under one signed Business Associate Agreement.
We run Google Ads for each treatment you want to grow and build search pages for implants, clear aligner, emergency visits and family care. Your practice shows up in Google, Maps and AI assistant answers.
We keep your Google Business Profile current, grow fresh reviews and reply in your voice. Your website states insurance accepted, payment options and hours clearly, so patients feel ready to book.
We track every new-patient call and online request and flag the ones that did not book. Callbacks and text replies go out fast, and online booking puts open times on your website.
Our software matches booked visits in Dentrix, Open Dental or Eaglesoft to the ad, search or listing behind them. Patient details stay out of ad platforms. You see cost per new patient every month.
Key moments
Benefit resets, the school year and new providers change when patients book. We plan for each one ahead, so open chair time fills.
When
Many dental plans reset in January. We remind patients with fresh benefits to book cleanings and finish treatment they put off.
When
Late summer fills with children's exams. We start family campaigns early so parents book before the rush.
When
From October through December, we contact patients with open treatment plans and remaining benefits so they book before the year ends.
When
When you add a dentist or extend hours, we update your profile, add their page and run ads to fill the new chair time.
What is included
Your plan is scoped to your market. These are the pieces most dental practice owners use.
Correct hours, services, insurance notes, photos and booking link, checked every night so patients nearby see accurate details.
Clear pages for implants, clear aligner, cosmetic work, emergency visits and children's care, each with a simple way to request a time.
Separate campaigns for the treatments you want more of, with spend moved toward the ones that book consults.
Patients get a short request after their appointment. Replies never confirm someone is a patient or mention their care.
Every call is tracked to its source. Missed and unreturned new-patient calls are flagged for a callback the same day.
Overdue patients get text and email reminders through Weave, NexHealth or your current tool, so open hygiene time fills.
Plain answers on insurance, fees and treatments, so AI assistants such as ChatGPT and Google AI Overviews describe your practice correctly.
A named US account lead walks you through new patients, cost per patient and every change we made.
Reporting
Your dashboard reads Dentrix or Open Dental every night and matches each job to the ad, listing or call that started it. Your account lead walks you through it every month.
New patients and ad spend, last 30 days
Today, 6:10amMissed new-patient calls14 new-patient calls from Google Ads reached voicemail at lunch, and 9 got no callback within 2 hours
$3,150Assign callbacksImplant campaignImplant search ads spent $2,900 and drove 22 calls, with 1 consult booked in Dentrix
$2,300Fix landing pageOverdue recall212 hygiene patients are more than 6 months overdue with no visit booked in Open Dental
212 patientsSend recall textsNew patients who booked a first visit, by source, matched in your practice management system.
Total marketing spend divided by new patients booked. It tells you whether your ads pay for themselves.
Share of implant, clear aligner and cosmetic consults that accepted a treatment plan, by the ad or search that brought them.
Overdue hygiene patients who booked after a reminder, so you can see the chair time recovered.
New-patient calls not answered or returned within 2 hours, shown by hour of day.
Works with the systems you already use. We confirm each connection during your audit.
Recommended
Start with what you need most. Add more when the numbers say it is worth it.
Google and Meta ads for each treatment, managed every day and judged by new patients booked.
Your Google profile, reviews and AI search visibility, kept accurate and growing.
Every new-patient call and request followed until it books or closes.
Cost per new patient and treatment value by source, matched to your practice management system.
More new-patient calls and online bookings from ads tied to the treatments you want to grow.
Hygiene recall, reviews and referrals from the patients already in your system.
Show up in Google, Maps and AI assistants when nearby patients look for a dentist.
Free, no obligation
We review where your shop loses booked jobs today and send you a written plan, ranked by what each fix is worth.
We confirm within one business day. No obligation.
Dental marketing touches patient information. We handle it carefully, put our duties in writing and keep patient data away from ad platforms.
Questions
Cost, contracts, ownership and timing, answered plainly.
All questionsThe scope of work sets the cost. The main drivers are how many locations you have, how competitive your area is, which treatments you want to grow, how much ad spend we manage and whether your website needs a rebuild. Your free audit comes with a written quote if you want one.
There is no long contract. Service is month-to-month with no setup fee. To cancel, tell your account lead. You keep your website, profiles, ad accounts and everything we created.
You do. Your website, domain, ad accounts, analytics, Google Business Profile and all content stay in your practice's name. If you leave, they stay with you.
Yes. Your ad budget is paid straight to Google, Meta and other platforms from your own accounts. Our fee is billed separately and shown on its own line, so you always see both.
Profile fixes, call follow-up and Google Ads can add new-patient calls within the first few weeks. Reviews and search rankings build over 3 to 6 months. Your dashboard shows progress from the first month.
Very little. Plan on a kickoff call of about an hour, quick approvals by email or text, and a 30-minute monthly review. Your front desk may spend a few minutes a day on callbacks we flag.
Yes. Our software reads appointments and new-patient bookings from Dentrix, Open Dental and Eaglesoft, and works with NexHealth and Weave for online booking and reminders. We sign a Business Associate Agreement first, and patient details stay out of ad platforms.
Yes. Before you drop a network, we look at how many new patients it sent and what treatment they accepted. Then we build ads and pages for fee-for-service patients, your in-house membership plan and the treatments you want, to help keep new-patient numbers steady through the change.
Also in healthcare
Ask for a free dental marketing audit. You get a written list of the top fixes and a review call, with no obligation.
